Whatsapp
Posted : Tuesday, March 26, 2024 07:33 AM
The *Project Coordinator* will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates.
The duties of the Project Coordinator include providing support to our customers, managers, and employees, assisting with daily office needs, and managing our company’s general administrative activities.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office and office equipment.
If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you.
Ultimately, a successful Project Coordinator should ensure our office's efficient and smooth day-to-day operation.
If you are self-motivated, organized, and have outstanding customer service skills, you could thrive in this environment! *Key Responsibilities* * Responsible for clear and efficient project communication with the customer and project stakeholders * Review and validate initial field documentation * Daily project(s) oversight to include monitoring status, audit, and work-in-progress * Review and validate job site documentation * Create a preliminary estimate and ensure it is uploaded correctly and timely * Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end * Collaborate and assist with other departments, as needed * Monitor job file status and job file audit status * High-level estimate review for not only programs but non-program jobs as well * Communicate and negotiate with clients and insurance companies or other third parties involved * Monitor and ensure client requirements are followed * Maintain internal and external communications * Complete and review job file documentation for final upload and the audit process * Perform job close-out *Daily Responsibilities* * Answer and direct phone calls * Organize and schedule appointments * Take detailed notes * Write and distribute emails, forms, legal documents, etc.
* Assist in the preparation of regular schedules * Develop and maintain a filing system * Update and maintain office policies and procedures * Create estimates including the floor plan and scope of work * Provide general support to visitors, customers, and employees * Act as the point of contact for internal and external clients *Skills/Physical Demands/Competencies* This is a passive role in a fast-paced office environment.
Some required filing would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
Ability to successfully complete a background check subject to applicable law.
* Be able to effectively communicate our services to potential clients in order to ultimately gain new business.
* Manage the calendar to efficiently schedule estimates, client jobs, crew training, and other appointments.
* Become familiar with processes to create estimates for jobs such as asbestos, lead, mold, water damage, remodels, etc.
* Build relationships with clients to keep them informed throughout the entire job process from start to finish including paperwork, invoicing, scheduling, and any other job updates required.
* Must be able to communicate with the crew chiefs to gather information regarding the progress of each job.
* Must be able to call and email to follow up with all leads, proposals, invoices, etc.
* Must act professionally in all communications with clients, leads, vendors, the crew, office staff, etc.
* Must have customer service experience.
* Proven experience as an administrative assistant or office admin assistant * Knowledge of office management systems and procedures, office equipment, like printers and fax machines * Proficiency in MS Office (MS Excel and MS Word, in particular) * Excellent time management skills and the ability to prioritize work * Must be able to multi-task, work under pressure, be detailed, and do well with deadlines.
* Attention to detail and problem-solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task * High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
Job Type: Full-time Pay: $19.
57 - $23.
57 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * No weekends Work Location: In person
The duties of the Project Coordinator include providing support to our customers, managers, and employees, assisting with daily office needs, and managing our company’s general administrative activities.
The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Microsoft Office and office equipment.
If you have previous experience as a Secretary or Executive administrative assistant and familiarity with our industry, we’d like to meet you.
Ultimately, a successful Project Coordinator should ensure our office's efficient and smooth day-to-day operation.
If you are self-motivated, organized, and have outstanding customer service skills, you could thrive in this environment! *Key Responsibilities* * Responsible for clear and efficient project communication with the customer and project stakeholders * Review and validate initial field documentation * Daily project(s) oversight to include monitoring status, audit, and work-in-progress * Review and validate job site documentation * Create a preliminary estimate and ensure it is uploaded correctly and timely * Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end * Collaborate and assist with other departments, as needed * Monitor job file status and job file audit status * High-level estimate review for not only programs but non-program jobs as well * Communicate and negotiate with clients and insurance companies or other third parties involved * Monitor and ensure client requirements are followed * Maintain internal and external communications * Complete and review job file documentation for final upload and the audit process * Perform job close-out *Daily Responsibilities* * Answer and direct phone calls * Organize and schedule appointments * Take detailed notes * Write and distribute emails, forms, legal documents, etc.
* Assist in the preparation of regular schedules * Develop and maintain a filing system * Update and maintain office policies and procedures * Create estimates including the floor plan and scope of work * Provide general support to visitors, customers, and employees * Act as the point of contact for internal and external clients *Skills/Physical Demands/Competencies* This is a passive role in a fast-paced office environment.
Some required filing would require the ability to lift files, open filing cabinets, and bend or stand as necessary.
Ability to successfully complete a background check subject to applicable law.
* Be able to effectively communicate our services to potential clients in order to ultimately gain new business.
* Manage the calendar to efficiently schedule estimates, client jobs, crew training, and other appointments.
* Become familiar with processes to create estimates for jobs such as asbestos, lead, mold, water damage, remodels, etc.
* Build relationships with clients to keep them informed throughout the entire job process from start to finish including paperwork, invoicing, scheduling, and any other job updates required.
* Must be able to communicate with the crew chiefs to gather information regarding the progress of each job.
* Must be able to call and email to follow up with all leads, proposals, invoices, etc.
* Must act professionally in all communications with clients, leads, vendors, the crew, office staff, etc.
* Must have customer service experience.
* Proven experience as an administrative assistant or office admin assistant * Knowledge of office management systems and procedures, office equipment, like printers and fax machines * Proficiency in MS Office (MS Excel and MS Word, in particular) * Excellent time management skills and the ability to prioritize work * Must be able to multi-task, work under pressure, be detailed, and do well with deadlines.
* Attention to detail and problem-solving skills * Excellent written and verbal communication skills * Strong organizational skills with the ability to multi-task * High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
Job Type: Full-time Pay: $19.
57 - $23.
57 per hour Expected hours: 40 per week Benefits: * 401(k) * 401(k) matching * Dental insurance * Health insurance * Life insurance * Paid time off * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday * No weekends Work Location: In person
• Phone : NA
• Location : 5735 Industry Ln, Frederick, MD
• Post ID: 9006212040
