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Posted : Saturday, May 11, 2024 09:14 AM
VIAVI (NASDAQ: VIAV) has a 90+ year history of technical innovations that have evolved to keep pace and address our customer’s most pressing business issues.
We make equipment, software, and systems that help to plan, deploy, certify, monitor, and optimize all kinds of networks - like those for mobile phones, service providers, large businesses and data centers.
VIAVI is also a leader in high performance thin film optical coatings and engineered diffusers, providing light management solutions to anti-counterfeiting, consumer electronics, automotive, defense and instrumentation markets.
We are the people behind the products that help keep the world connected – at home, school, work, at play, and everywhere in between.
VIAVI employees are fierce about supporting customer success and we welcome people who bring their best every day to the company - to question, to collaborate and to push for solutions that will delight our customers.
The qualified candidate will be responsible for providing administrative and project support to the General Counsel, legal department, and SVP of operations.
The position is currently primarily work-from-home with occasional needs to go into the office in Germantown, Maryland to manage Company events and meetings (in office demands currently once or twice a month).
The duties and responsibilities primarily focus on legal department and general counsel support with approximately 75% of time spent on legal matters and 25% of time spent on operations matters.
*Job Responsibilities*: General Executive Administrator responsibilities, including: · Communicate and handle incoming and outgoing paper and electronic communications (including telephone, e-mail, US mail and communications).
· Arrange and coordinate business travel.
· Prepare and submit expense reports.
· Schedule and manage calendar, coordinate meetings and logistics.
· Process Purchase Requisitions and order departmental supplies · Respond to general questions about who can provide legal and operations services within the company and direct callers or correspondence to the appropriate attorneys or operations staff.
· Periodic Board of Directors support (e.
g.
, BoD fee and expense reimbursement, scheduling calls, etc.
) · Arrange for executive signatures as needed, have documents Notarized.
· Help coordinate set-up of new hires (location placement, IT, onboarding materials, etc.
) · Assist in the preparation of presentations; Provide word processing support.
· Draft legal representation letters for our external audit team and ensure quarterly meetings are conducted, and Litigation report is provided.
· Responsible for Legal Billing Management · Maintain database of Professional Service Providers (PSP) - contact information, rates, discounts, etc.
· New PSP Set-up - retention letters, W9, bank instructions · Annual review, updates, and distribution of representation guidelines · Billing - review, approvals, coding, and processing *Job Skills*: · Possess strong verbal and written communication skills.
· Effectively and professionally communicate with all levels within the organization as well as external constituents.
· Ability to maintain confidentiality and handle critical information.
· Possess a sense of urgency but be process oriented in their approach ensuring tasks are completed accurately and in a timely manner.
· With minimal guidance, establish priorities to deliver on commitments.
· Familiarity with legal billing platforms · Notary in Maryland, Virginia and/or DC · A minimum of 10 years working in an administrative role is preferred as is previous experience in a corporate/legal environment.
If you have what it takes to push boundaries and seize opportunities, apply to join our team today.
VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities.
Job Type: Full-time Pay: $60,000.
00 - $75,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Travel requirement: * No travel Education: * High school or equivalent (Required) Experience: * Administrative: 3 years (Preferred) * Legal Secretary: 3 years (Preferred) License/Certification: * Certified Notary Public (Preferred) Work Location: In person
We make equipment, software, and systems that help to plan, deploy, certify, monitor, and optimize all kinds of networks - like those for mobile phones, service providers, large businesses and data centers.
VIAVI is also a leader in high performance thin film optical coatings and engineered diffusers, providing light management solutions to anti-counterfeiting, consumer electronics, automotive, defense and instrumentation markets.
We are the people behind the products that help keep the world connected – at home, school, work, at play, and everywhere in between.
VIAVI employees are fierce about supporting customer success and we welcome people who bring their best every day to the company - to question, to collaborate and to push for solutions that will delight our customers.
The qualified candidate will be responsible for providing administrative and project support to the General Counsel, legal department, and SVP of operations.
The position is currently primarily work-from-home with occasional needs to go into the office in Germantown, Maryland to manage Company events and meetings (in office demands currently once or twice a month).
The duties and responsibilities primarily focus on legal department and general counsel support with approximately 75% of time spent on legal matters and 25% of time spent on operations matters.
*Job Responsibilities*: General Executive Administrator responsibilities, including: · Communicate and handle incoming and outgoing paper and electronic communications (including telephone, e-mail, US mail and communications).
· Arrange and coordinate business travel.
· Prepare and submit expense reports.
· Schedule and manage calendar, coordinate meetings and logistics.
· Process Purchase Requisitions and order departmental supplies · Respond to general questions about who can provide legal and operations services within the company and direct callers or correspondence to the appropriate attorneys or operations staff.
· Periodic Board of Directors support (e.
g.
, BoD fee and expense reimbursement, scheduling calls, etc.
) · Arrange for executive signatures as needed, have documents Notarized.
· Help coordinate set-up of new hires (location placement, IT, onboarding materials, etc.
) · Assist in the preparation of presentations; Provide word processing support.
· Draft legal representation letters for our external audit team and ensure quarterly meetings are conducted, and Litigation report is provided.
· Responsible for Legal Billing Management · Maintain database of Professional Service Providers (PSP) - contact information, rates, discounts, etc.
· New PSP Set-up - retention letters, W9, bank instructions · Annual review, updates, and distribution of representation guidelines · Billing - review, approvals, coding, and processing *Job Skills*: · Possess strong verbal and written communication skills.
· Effectively and professionally communicate with all levels within the organization as well as external constituents.
· Ability to maintain confidentiality and handle critical information.
· Possess a sense of urgency but be process oriented in their approach ensuring tasks are completed accurately and in a timely manner.
· With minimal guidance, establish priorities to deliver on commitments.
· Familiarity with legal billing platforms · Notary in Maryland, Virginia and/or DC · A minimum of 10 years working in an administrative role is preferred as is previous experience in a corporate/legal environment.
If you have what it takes to push boundaries and seize opportunities, apply to join our team today.
VIAVI Solutions is an equal opportunity and affirmative action employer – minorities/females/veterans/persons with disabilities.
Job Type: Full-time Pay: $60,000.
00 - $75,000.
00 per year Benefits: * 401(k) * 401(k) matching * Dental insurance * Disability insurance * Employee assistance program * Health insurance * Health savings account * Life insurance * Paid time off * Retirement plan * Tuition reimbursement * Vision insurance Schedule: * 8 hour shift * Day shift * Monday to Friday Travel requirement: * No travel Education: * High school or equivalent (Required) Experience: * Administrative: 3 years (Preferred) * Legal Secretary: 3 years (Preferred) License/Certification: * Certified Notary Public (Preferred) Work Location: In person
• Phone : NA
• Location : 20250 Century Blvd, Germantown, MD
• Post ID: 9054684462
