Accounting Associate, Food and Nutrition Services

JobID: 14159 Position Type: Secretarial/Clerical/Accounting Date Posted: 4/24/2024 Location: Central Office - 110 Thomas Johnson Date Available: July 1, 2024 Closing Date: 05/02/2024 Department Food and Nutrition Services Work Year Calendar and Hours 12-month position (260 days / year), 7 hours per day Daily Work Hours: TBD For more information about employee benefits please go to: www.
fcps.
org/benefits Salary Support Salary Scale Grade S10: $25.
26 per hour; starting Under the Fair Labor and Standards Act this position is non-exempt from overtime.
Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System.
Role Primary responsibility for assisting with and supporting the management of the day-to-day budget and financial resources.
This position prepares the monthly claim for reimbursement for MSDE and performs daily deposit verification for all schools as well as daily review of meal counts in preparation of daily, monthly, and annual reports.
The work also involves grant monitoring, reporting, and communication with Financial Reporting to provide monthly financial and budget information.
This position would ensure that FNS remains self-supporting, providing that FNS's judiciary responsibility to remain compliant with all USDA regulations.
Essential Functions Monthly Claim Reimbursement Enrollments and meal counts, by status (Free, Reduced, Paid) by school NSBP (National School Breakfast Program), NSLP (National School Lunch Program), FFVP (Fresh Fruit and Vegetable Program), CACFP (After School Programs), Summer Food Service Program.
Ensure student participation by school, by meal, by date of operation does not exceed student enrollment by status Daily Deposit Verification Verifying system deposits vs what is actually received at the bank.
Reviewing daily cash drawer overage and shortages Inventory Review/Audits Ensure daily fulfillments, receipts, and transfers are properly recorded in TITAN by all 70 locations.
TITAN is the accountability/procurement software utilized by FNS.
Spot check inventory audits in all schools and the FNS warehouse.
Reporting Meals Per Labor Hour completely monthly for each school.
(Ensures we are staffed properly in all locations.
) Meal participation.
Trends, Analyze daily fluctuations.
Develop participation graphs/charts.
Grant Monitoring Equipment Grants Farm To School Grants No Kid Hungry Grants MSDE Grants USDA Grants School Audits Cash Handling/ End of the day accountability procedures Food and Supply inventory levels/ recording inventory accurately Food Waste recorded accurately POS Accountability.
Overtly identifying students.
Correct use of school/administrative accounts.
School Accounts/Negative Balances Ensure all schools are following USDA mandated Charge Policy.
Elementary and Middle schools are allowed charges.
High Schools not allowed charges.
FNS funds cannot cover cost of meal charges per USDA regulations.
Knowledge, Skills, and Abilities The following knowledge, skills and abilities are what will make a candidate successful in this position: Demonstrated proficiency in the use of office technology to meet administrative needs.
Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.
Demonstrated ability to maintain confidentiality.
Demonstrated ability to communicate clearly and concisely in oral and written form.
Demonstrated ability to work under pressure and maintain flexibility.
Demonstrated strong human relations skills.
Demonstrated proficiency in business math.
Reports promptly for work, utilizes time wisely and maintains an acceptable attendance pattern.
Regular and predictable attendance.
Familiarity with the FCPS policies, procedures, goals and programs.
Required Qualifications High school diploma or equivalent (G.
E.
D.
) Five (5) years of secretarial/accounting experience.
Physical Requirements: The physical requirements and the work environment of this position include: sitting, walking, standing, bending or twisting, squatting or kneeling, reaching above shoulder level, reaching below shoulder level, climbing stairs, repetitive motion of the hands/fingers (e.
g.
, keyboarding, turning pages), fine manipulation with fingers, pinching with fingers, grasping with hand, gripping, lifting/carrying up to 25 pounds, pushing/pulling up to 25 pounds, seeing objects at a distance, seeing objects peripherally, using depth perception, seeing close work (e.
g.
, typed print), distinguishing colors, hearing conversations or sounds, hearing via radio or telephone, communicating through speech, and communicating by writing/reading.
Capable of performing the essential functions of the position with or without accommodation.
Work Environment: Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.
).
Preferred Qualifications Two years of clerical accounting/finance experience which includes examining, interpreting, and reconciliation of accounting records and data.
Some experience working with financial accounting software systems.
Proficiency in Microsoft office applications, with a strong skill set in Microsoft Excel.
Proficiency in financial reconciliations and ability to analyze financial data.
Excellent collaboration and facilitation skills.
Ability to maintain trust and build working relationships.
Ability to multi task and prioritize duties.
Excellent organization and time management skills.
Provide accuracy of information at all times.
FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION.
IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE.
NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT’S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.
JobID: 14159 Position Type: Secretarial/Clerical/Accounting Date Posted: 4/24/2024 Location: Central Office - 110 Thomas Johnson Date Available: July 1, 2024 Closing Date: 05/02/2024 Department Food and Nutrition Services Work Year Calendar and Hours 12-month position (260 days / year), 7 hours per day Daily Work Hours: TBD For more information about employee benefits please go to: www.
fcps.
org/benefits Salary Support Salary Scale Grade S10: $25.
26 per hour; starting Under the Fair Labor and Standards Act this position is non-exempt from overtime.
Actual salary placement will be in accordance with the salary procedures of the Frederick County Public School System.
Role Primary responsibility for assisting with and supporting the management of the day-to-day budget and financial resources.
This position prepares the monthly claim for reimbursement for MSDE and performs daily deposit verification for all schools as well as daily review of meal counts in preparation of daily, monthly, and annual reports.
The work also involves grant monitoring, reporting, and communication with Financial Reporting to provide monthly financial and budget information.
This position would ensure that FNS remains self-supporting, providing that FNS's judiciary responsibility to remain compliant with all USDA regulations.
Essential Functions Monthly Claim Reimbursement Enrollments and meal counts, by status (Free, Reduced, Paid) by school NSBP (National School Breakfast Program), NSLP (National School Lunch Program), FFVP (Fresh Fruit and Vegetable Program), CACFP (After School Programs), Summer Food Service Program.
Ensure student participation by school, by meal, by date of operation does not exceed student enrollment by status Daily Deposit Verification Verifying system deposits vs what is actually received at the bank.
Reviewing daily cash drawer overage and shortages Inventory Review/Audits Ensure daily fulfillments, receipts, and transfers are properly recorded in TITAN by all 70 locations.
TITAN is the accountability/procurement software utilized by FNS.
Spot check inventory audits in all schools and the FNS warehouse.
Reporting Meals Per Labor Hour completely monthly for each school.
(Ensures we are staffed properly in all locations.
) Meal participation.
Trends, Analyze daily fluctuations.
Develop participation graphs/charts.
Grant Monitoring Equipment Grants Farm To School Grants No Kid Hungry Grants MSDE Grants USDA Grants School Audits Cash Handling/ End of the day accountability procedures Food and Supply inventory levels/ recording inventory accurately Food Waste recorded accurately POS Accountability.
Overtly identifying students.
Correct use of school/administrative accounts.
School Accounts/Negative Balances Ensure all schools are following USDA mandated Charge Policy.
Elementary and Middle schools are allowed charges.
High Schools not allowed charges.
FNS funds cannot cover cost of meal charges per USDA regulations.
Knowledge, Skills, and Abilities The following knowledge, skills and abilities are what will make a candidate successful in this position: Demonstrated proficiency in the use of office technology to meet administrative needs.
Demonstrated ability to effectively use word processing, database, spreadsheet, and email software.
Demonstrated ability to maintain confidentiality.
Demonstrated ability to communicate clearly and concisely in oral and written form.
Demonstrated ability to work under pressure and maintain flexibility.
Demonstrated strong human relations skills.
Demonstrated proficiency in business math.
Reports promptly for work, utilizes time wisely and maintains an acceptable attendance pattern.
Regular and predictable attendance.
Familiarity with the FCPS policies, procedures, goals and programs.
Required Qualifications High school diploma or equivalent (G.
E.
D.
) Five (5) years of secretarial/accounting experience.
Physical Requirements: The physical requirements and the work environment of this position include: sitting, walking, standing, bending or twisting, squatting or kneeling, reaching above shoulder level, reaching below shoulder level, climbing stairs, repetitive motion of the hands/fingers (e.
g.
, keyboarding, turning pages), fine manipulation with fingers, pinching with fingers, grasping with hand, gripping, lifting/carrying up to 25 pounds, pushing/pulling up to 25 pounds, seeing objects at a distance, seeing objects peripherally, using depth perception, seeing close work (e.
g.
, typed print), distinguishing colors, hearing conversations or sounds, hearing via radio or telephone, communicating through speech, and communicating by writing/reading.
Capable of performing the essential functions of the position with or without accommodation.
Work Environment: Moderate noise (examples: office environment with computers, printers, and telephones; regular conversations within offices, cubicles, hallways, and conference rooms; meetings one-on-one, in small groups, and large settings, etc.
).
Preferred Qualifications Two years of clerical accounting/finance experience which includes examining, interpreting, and reconciliation of accounting records and data.
Some experience working with financial accounting software systems.
Proficiency in Microsoft office applications, with a strong skill set in Microsoft Excel.
Proficiency in financial reconciliations and ability to analyze financial data.
Excellent collaboration and facilitation skills.
Ability to maintain trust and build working relationships.
Ability to multi task and prioritize duties.
Excellent organization and time management skills.
Provide accuracy of information at all times.
FREDERICK COUNTY PUBLIC SCHOOLS IS AN EQUAL OPPORTUNITY EMPLOYER THIS JOB DESCRIPTION HAS BEEN WRITTEN TO INDICATE THE GENERAL NATURE AND LEVEL OF WORK PERFORMED BY AN EMPLOYEE HOLDING THIS POSITION.
IT IS NOT WRITTEN TO INCLUDE OR BE INTERPRETED TO INCLUDE A COMPREHENSIVE INVENTORY OF ALL DUTIES, RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF THE EMPLOYEE.
NOTHING IN THIS DESCRIPTION RESTRICTS MANAGEMENT’S RIGHT TO ASSIGN OR REASSIGN DUTIES AND RESPONSIBILITIES OR ADD REQUIRED QUALIFICATIONS AT ANY TIME.